RFP's
All Request for Proposals (RFPs), Request for Qualifications (RFQs), Invitation for Bids (IFB) and any solicitations falling under the disciplines of A&E (Architect and Engineering) will be made available through Intergrated Marketing Systems (IMS) and posted in the Butte County Association of Governments "Projects" web page. The links to these pages are listed below.
A&E solicitations also include consultants pursuing work in the soil and environmental sciences as well as city and urban planning.
Please create an account with IMS to receive these notifications automatically.
Any outside business or agency staff calling our office to be placed on any e-mail based “notification list” will be directed to our related agency web page (http://www.bcag.org/Projects/RFPs/index.html) and to the IMS website (https://www.imsinfo.com/).
On March 30, 2023, BCAG informed any contacts listed on previous potential bidders/vendors lists of the current process for notifications. This was the only notice that will be delivered via email regarding this process. BCAG is not responsible for changes in email contacts that it was not notified of prior to that date.
Current Opportunities
Current Opportunities
Current Opportunities
B-line fare media modernization
B-line fare media modernization
B-line fare media modernization
March 28, 2024
As of the March 28, 2024 Board Meeting, responses to this RFP is still under review.
As the owner and operator of Butte Regional Transit (B-Line), BCAG is seeking proposals from qualified contractors/vendors to provide a comprehensive fare payment platform for the B-Line public transportation system and its suite of services.
Proposals Due Date and Time: February 28, 2024 at 12:00 PM
Download Request for Proposals (RFP) Documents:
- Request for Proposals (87 pages - 3.2 MB)
Contact Persons: Victoria Proctor, Associate Planner
AND Sara Cain, Transit Manager
Questions Received:
- What is the deadline date for submitting questions? Questions may be submitted up until the submittal deadline.
- Can companies from outside the USA apply for this? International companies can respond to this RFP as long as all applicable USA Federal and California state regulations are followed.
- Do we need to come to Chico, California for meetings? We do not currently foresee the need for in-person meetings for this RFP. Respondents would need to be available during normal California business hours for remote meetings and workflow.
- Can we perform the tasks (related to the RFP) outside the USA? The physical location of the vendor does not need to be within the USA as long as all applicable USA Federal and California state regulations are followed. We do ask that the vendor be available during our normal business hours in California.
- Can we submit the proposal via email? Page 9 of the RFP details submittal requirements. It must be submitted over email to Sara Cain and Victoria Proctor.
- Is this RFP for consulting/design services to help BCAG put out a procurement for a new automated fare collection system, or is this RFP for the actual fare collection system and you need proposals that include validators, etc? This RFP includes the actual fare collection system, not just the design portion. It should include all necesssary hardware and software related costs to implement a new fare collection system to our fleet.
- Would BCAG accept a fixed price bid for this RFP? The evaluation of these proposals does not include cost. As such, if a fixed price bid is deemed by you to be the best way of conveying price and competitiveness, then you can submit it that way. The cost proposal will not be opened unless selected to move forward, at which point contract negotiations will be finalized and may negotiate cost.
- Does the agency intend to replace the current validators with the new proposed solution? Yes, all validators currently in use would be replaced with the new solution.
- Does the agency intend to continue to use its Genfare fareboxes alongside the newly proposed solution? Genfare fareboxes will continue to be used until the new solution can eliminate cash fares on board vehicles and implement an appropriate solution for unbanked customers.
- Please could you provide data for the annual fare value currently collected by the system and the breakdown of cash, smart card, and app sales? In the 2022/23 fiscal year, we collected approximately $220,460 via fareboxes, $500,931 via smart cards, $102,460 via mobile ticketing, and $315,336 via paper passes and invoicing.
- Do the vehicles have onboard connectivity such as an existing modem with an available ethernet port? What other connectivity will be available on the vehicles? There are modems with available ethernet ports on the vehicles, as well as mobile data connectivity.
- Please could you describe how boarding and alighting data is captured currently? We currently are just receiving boarding data through ticket validation and Genfare farebox tracking.
- Please could you provide the FTA funding budget allocation for this project? At this time, we are not in the position to disclose the total funding available. The award will be based on the product that is the best fit for our agency.
- Will cost be considered in the weighted score for the overall evaluation or was this intentionally left off? Cost is not a factor in evaluation.
- Do you have a pricing sheet that is itemized for vendors to include their pricing components (software, licensing, hosting, services, validator HW, installations, etc.)? Or can vendors submit their own itemized cost sheet? Three examples are provides of cost proposal formats in Exhibit 10-H1 on pages 72-81 of the RFP. You are welcome to use your own.
- Please could you provide what the Average Transaction Value (ATV) is for your ticket purchases? We don’t have the Average Transaction Value calculated for our ticket sales. Our current fare structure is listed here: https://www.blinetransit.com/Rider-Tools/Fares--Purchasing-Locations/index.html
- How many new validators are required? Our fleet is currently made up of 29 motorbuses and 22 cutaways. We would require a solution for all 51 vehicles. Please also keep in mind that our fleet will be changingin the near future as we incorporate microtransit and non-emergency medical transportation to our services.
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Is BCAG and Butte Regional Transit willing to provide a 2-week extension of the proposal due date? At this time we are not able to offer any extensions to the proposal deadline. It is a firm deadline.
- Since the submission is via e-mail, is there a size limit of the files that can be sent/received? Submittal guidelines are on page 9. If the files are too big to be sent through email, you are welcome to use a ZIP compressed file.
- Can we use docu-sign for the forms? Yes.
- To provide boarding and alighting data for all passengers, is it anticipated to have tap on tap off throughout the system? You’re welcome to include tap on, tap off in your proposal for tracking boarding and alighting.
- The RFP references an Exhibit A Scope of Work, but it was not included. Can you please provide? The Exhibit A referenced in the Proposal Attachments Checklist is the contractor’s proposed scope of work. The Scope identified by BCAG is included on page 5.
- Could it please be clarified whether Form 6 - Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion, needs to only be signed by a subcontractor? Or must the prime contractor also provide a signed copy of the form? Form 6 should be signed by the prime contractor as well as any subcontractors you propose.
- In page 6, under "Experience" it's written that BCAG wants proposers to share their experience including "experience in working with public transit systems with complex fare structures and providing comprehensive solutions for the cash dependent population of riders, as well as demographically diverse regions."
What are the demographically diverse regions that the County is referring to? Our service area encompasses a wide range of riders, including (but not limited to) college students, migrant workers, those with limited English skills, and business professionals. The goal is to provide ease of access to all our riders regardless of their background, while also removing cash fares from being collected on board the vehicles. - Can you specify what BCAG's mid-range goals are? And what are the agency's long-range goals? Please see the Routing Study for more details on our mid-range plans: https://www.blinetransit.com/Resources/B-Line-Routing-Study/index.html. Our long-range plans are in a similar vein as the mid-range.
- BRT's RFP lists a key requirement of "Provides boarding and alighting data for all passengers". Does BRT envision requiring all passengers to tap/scan off vehicles to collect alighting data, or is BRT seeking proposals that include APCs or similar? We are asking that your proposal address this request however you feel is best suited to your technology. We are not explicitly looking for an APC system.
- Is BRT's FTA funding only contingent on delivering all capabilities in 2024? No, our funding is not contingent on a 2024 delivery.
- Is BRT open to a phased delivery approach? We are open to it, but it is not preferred.
- Does BRT operate fareboxes and/or validators on their Paratransit/ Dial-a-ride services today? We operate both validators and fareboxes on our cutaways used for paratransit today.
- We want to make sure that we receive all Q&A and Addendums for this RFP. The RFP doesn’t state on those documents will be distributed. Can we ask that these documents be emailed directly? All materials for the RFP are posted on our website here: https://www.bcag.org/Projects/RFPs/index.html We do not distribute any additional documents to individual vendors.
- What are the current TripSpark technologies used on the fleet? We currently use TripSpark Rangers on the fixed route and Trapeze PASS on the paratransit. There is a second RFP that was released just prior to this one for an updated and unified on-demand platform so it is unknown what solution we will be utilizing in the future for on-demand.
- How adaptable and "smart" does the fare system need to be in order to know what fare to charge each rider? Our fare structure is zone based, not distance based. The fares for on-demand are fixed at the time of booking. The fares for fixed route are route dependent and if the rider needs an exception to that, it is rider responsiblity to tell the driver before they pay. The fare validator needs to be able to to make that one change through driver interface.
- To facilitate bidding the proper amount of hardware, could you please supply an inventory of the 29 motor buses specifying whether they are single or 2-door? All of the motorbuses used for fixed route service are 2-door vehicles. The cutaways are all single door.
- An insurance certificate is to be included with the proposal. However, our insurer issues individual certificates to our customers (as each is included as named insured). They do not issue such certificates prior to award. Would it suffice to provide a statement that we will comply with the insurance requirements, and provide a sample of an actual certificate (marked SAMPLE)? We require proof that your company has adequate insurance coverage. The named insured should reflect your business entity, not BCAG.
- In Section VII, what is meant by "index sheets" please? This refers to blank pages used to break different sections of your proposal.
- Is WiFi available on the vehicles for use with the validators? Yes, all of the buses are equipped with mobile data that is availalbe to use with the validators.
- Are you intersted in the short-term in the creation of a B-Line branded app or are you ok with being part of an existing brand? We are not interested in the creation of an app at this time.
